How to use Ardhisasa to pay Land rents, apply for subdivision ,apply and renew of the leases and apply for change of user.
the name given to the National Land Information Management System (NLMS)
operated by the Ministry of Lands and the National Land Commission. The system
was designed to facilitate the capture, management, and analysis of
land-related data, thus enabling easier administration and management of land
issues in Kenya. Like most government service-oriented digital platforms, the
NLMS system is self-service. This is to eliminate the presence of third
parties, thus reducing the risk of fraud.You can read more on how
Ardhisasa will curb fraud on land transactions.
has now shifted operations onto the new Lands Information Management System
(LIMS), a process started in 2018 with an intention to ease the management of
land records and transactional services. This, according to the Lands Cabinet
Secretary Farida Karoney, will ensure efficiency, security, and transparent
operations in the lands sector.
registration, one can log in to access over ten (10) land-related online
services on the homegrown system that was built by young Kenyans for over three
years. These services are grouped into two; the ones offered by the national
land commission, and those services offered by the Ministry of Lands and
document, we will be dealing with those services offered by the ministry of
extension, or renewal of the lease,
of user, lease preparation,
OF LAND RENTS
are levies imposed on all parcels of land and payable to the county
governments. Upon full payment of all rates, one is issued with the rates
clearance certificate which is conclusive evidence that all rates due and
interest accrued have been fully paid. County governments charge different
amounts for the land rates.
introduction of this system, the transaction method has changed. Unlike the
whole days where the manual transaction was being done with this, you can now
pay your land rent on Ardhisasa, at the comfort of your home or office. The
following are the steps you can pay rand rents in the Ardhisasa platform.
simply go to the ministry of a land website using Ardhisasa.lands.go.ke
account to begin transacting see here how to register.
If you are a registered user, simply log into your account and transact using
Services on the website. From this tab you will be able to access many
services, however, if you want land administration services you go to land
Under Land Administration, click
on Land Rent
Then click on Pay Land Rent
Enter Title Number on the Search
section using the following formats: Registration Unit/Registration
For Nairobi Blocks:
Nairobi/Block12/345 or Block No/Parcel Number (for example 12/345)
For Mombasa Parcels: Mainland
North (or south)/Roman Number/Parcel Number (for example MN/IV/123).
For other towns and
After searching for the parcel,
pending payments will be listed
Under Actions, click on Pay
Choose Payment method (M-Pesa or
M-Pesa Express) and follow the instructions given to make the payment.
You will receive a payment
confirmation message on your phone
Click on Confirm to complete the
The payments will reflect on
your account instantly!
It is good to
note that if you have several pending land rent payments, you will be required
to pay each one of them separately since each has a unique invoice number. You
will only receive a Clearance Certificate once you have settled all pending
payments. You can go ahead and download the Clearance Certificate or Print it
directly from the site.
2. SUBDIVISION OF LAND
means the division of one parcel of land into two or more parcels, and may
include the creation of private or public roads.
for land Subdivision
of official title deed search.
to subdivide the land from Land Control Board in your area.
triplicate-filled PPA 1 form was obtained from the County offices.
scheme showing the proposed subdivision. It should include how the land will be
accessed and how waste and surface water will be disposed of.
planning brief from the physical planner.
deed of the land.
well-drawn location map of the property.
receipts – for application of subdivision and land rates if any.
various costs throughout the land subdivision process. However, in all county governments
in Kenya, the cost for the PPA 1 form is Ksh 1,000. The fee for the whole
process varies and is charged depending on the land itself both the size and
location. With Ardhisasa this is nowadays being done online.
your local planning officer. They will help you understand if your property is
under any restrictions and whether it qualifies to be subdivided. This is an
important step before filling in any subdivision form.
the Land subdivision plan/map
for new title deeds
that cannot be subdivided
The land is
scarce and its usage is increasing with time. However, not everything can be
subdivided there are a few exemptions of the properties that cannot be
subdivided. They include;
property that is collateral for a loan in a financial institution.
property with a caveat on it to prevent any action on the property.
with a court case that is still pending and not yet resolved
renewal, and extension of leases
Preparation, extension, or renewal of the lease,
Lease means a legal agreement that extends the term of an existing lease before
the term expires, outlining the need to continue using the property for another
term. While the renewal of Lease means equipment that is installed or found on
a property to be purchased.
The Land Act
requires the National Land Commission to notify the existing owner of a
leasehold interest in land of the impending expiry of their lease at least 5
years before the lapse of the lease.
for extension or renewal of leases may be made in response to such notification
or at any time before such notification where the owner of a leasehold interest
in land deems it fit to apply for an extension of the lease. However, in
previous practice, when the owner of a leasehold interest in land has less than
50 years remaining on a 99-year lease, or less than 25 years remaining on a
50-year lease, they would then apply for a renewal of lease or an extension of
the term of the lease.
create the following distinctions between extension and renewal of leases:
Extension of Lease
Renewal of Lease
The application may only
The application may be
Once approved, such
Once approved, renewal of
Results in preparation
Results in the issuance
are made to the National Land Commission, which forwards the applications
within 7 days of receipt, to the Cabinet Secretary for Lands (where the
national government is the landlord) or to the County Executive Committee
Member responsible for land matters (where the county government is the
landlord) for consideration.
processes include the determination (sometimes called ´adjudication´) of land
rights and other attributes, surveying and describing these, their detailed
documentation, and the provision of relevant information for supporting land
considered before granting or declining an application for extension of the
term of a lease or renewal of lease
Citizens: the pre-emptive right
to offer the lease to the immediate past owner will apply as required by law if
the land is not required for a “public purpose. Where the land is required for
some public purpose, then it shall not be offered to the immediate past owner
even if they are a Kenyan citizen.
Non-citizens or companies with non-citizen shareholders:
no pre-emptive rights apply and the land will revert to the national government
or county government, as the case may be, and thereafter, it may be offered to
the general public by way of a competitive process.
4. CHANGING OR EXTENDING THE RIGHTS OF USE ON A LAND
User means an application to change the initial/existing user to a proposed new
use; Land use change is a process by which human activities transform the
natural landscape, referring to how the land has been used, usually emphasizing
the functional role of land for economic activities.
The power to
control land use and development in Kenya is vested in the County Governments
and therefore the owner or the legal entity of any property, who intends to
develop his/her land for any purpose other than that earmarked in the approved
Master Plan, will make an application, along with relevant documents, to the
respective County Governments’ Department of Physical Planning for
consideration through a registered physical planner.
for change of user
1) Two dully filled
P.P.A 1 forms in triplicate submitted and signed by a registered physical
3) Planning Brief
prepared by a Registered Physical Planner (signed accordingly)
4) Ownership documents
6) Advertisement of
the proposal on a) Two local dailies, b) On-site
7) Application fee
8) Latest Rates
1) Placing an
advertisement and getting recommendations from members of the
2) The planner and the
investor will then publish public notices regarding the proposed change of user
in two daily newspapers, inviting objections from the public within a period of
not less than fourteen (14) days. A site notice will also be placed on the site
indicating an intention to change its use within the same duration.
brief/report for the site is prepared by the physical planner.
4) The requisite fee
will be paid to the respective County Governments and the receipt annexed
5) The brief will then
be submitted to the County Government’s Department of Physical Planning for
6) The County
Government then receives submissions from the general public on any opposition
to the change of use. This process could take up to 14 working days:-
7) The County
Government will then review the Change of Use proposal/brief with the public
objections received if any and will pass a resolution, recording reasons,
regarding its consideration or non-consideration